Top Questions to Ask Wedding Vendors Before Booking

Hiring the right wedding vendors can make or break your big day. From your photographer to your florist, these professionals play a huge role in bringing your vision to life—so asking the right questions before signing any contracts is key.

Whether you’re just starting your search or narrowing down your favorites, here are the top questions to ask wedding vendors before booking to make sure they’re the right fit for your style, budget, and expectations.

General Questions for All Vendors

These questions apply across the board, whether you're talking to a DJ, caterer, planner, or photographer:

1. Are you available on our wedding date?

   • It sounds obvious, but it's the first question to ask before diving into details.

2. How many weddings have you worked on?

   • Experience matters, especially if you're planning a complex event.

3. Can you provide references or reviews from past clients?

   • First-hand feedback can be a major green (or red) flag.

4. What is included in your package/pricing?

   • Ask about what's standard and what's considered an add-on.

5. Do you have a backup plan in case of emergency?

   • Every vendor should have contingency plans—whether it's illness, equipment failure, or weather issues.

Photographers & Videographers

1. Can we view full wedding galleries/videos (not just highlight reels)?

   • You want to see how they capture an entire day, not just their best shots.

2. Do you work solo or with a second shooter?

   • Second shooters can be a huge asset for capturing multiple angles and candid moments.

3. How long after the wedding will we receive our photos/videos?

   • Timelines can vary widely—make sure you’re on the same page.

Caterers

1. Do you offer tastings before booking?

   • You’ll want to know exactly what you’re serving your guests.

2. Are you licensed and insured?

   • This is especially important if they’re providing alcohol.

3. How do you handle dietary restrictions and allergies?

   • Make sure they can accommodate your guests' needs.

Florists

1. Can you work with our budget?

   • A good florist can suggest cost-effective alternatives without sacrificing style.

2. What flowers are in season for our date?

   • Seasonal blooms are more affordable and often fresher.

3. How do you handle setup, delivery, and cleanup?

   • You’ll want to know exactly what they’re responsible for on the day.

DJs & Bands

1. Can we see a sample playlist or live performance?

   • Make sure their style fits your vibe.

2. Do you take song requests or stick to a set list?

   • Clarify how much flexibility they offer.

3. What happens if your equipment fails during the event?

   • A professional will have backup gear ready.

Planners & Coordinators

1. What’s your level of involvement—full planning, partial, or day-of coordination?

   • Different packages offer different levels of support.

2. How many weddings do you take on per month?

   • You want someone who has enough time to focus on your big day.

3. Do you have preferred vendors or receive commissions?

   • Transparency here helps you make informed decisions.

Final Tips Before Booking

• Get everything in writing. Verbal promises don’t hold up—make sure all services, prices, and policies are clearly outlined in your contract.

• Trust your gut. If a vendor seems difficult to communicate with or doesn’t feel like a good fit, it’s okay to walk away.

• Ask about payment schedules and cancellation policies. Life happens—know your options just in case.

Choosing your wedding vendors is a big decision, but the right questions can make all the difference. Take your time, do your research, and remember: you’re not just hiring a service—you’re choosing people who will be part of one of the most important days of your life.

Happy planning!